Registration Policies/FAQ

transfers and Cancellations

We look forward to seeing you at the Stoller Family Estate, taking in an unforgettable sunrise over Mt. Hood. But we also understand that sometimes life intervenes. If you cannot race and would like to transfer your bib to a friend, we offer online bib transfers until Friday, August 23 for just a processing fee of $1.95.

To request a transfer, log-in to your Race Roster account and request a transfer, or email OWCHM@oregonsports.org. In your email include:

-Your Name (first and last)

-Name of person you would like to make transfer to (first and last)

-Email address of person you would like to make transfer to

You will receive an email confirmation that the transfer is pending, and the person who is receiving the transferred bib will receive email from Race Roster including a link to accept the transfer. Transfer will not be finalized until the recipient has accepted the transfer. If the current race price has increased from the amount paid at time of original purchase, the recipient will be need to pay the difference in addition to the $1.95 processing fee.

If you need to transfer your bib after Friday, August 23, you can do so in-person at packet pickup in Portland or Ken Wright Cellars. The person who originally registered and the new runner must both be present with photo IDs to complete a bib transfer at packet pickup. Unfortunately, no bib transfers are available on race day. We hope you’ll still come to enjoy the top-notch pinot noir and atmosphere at our Wine and Music Festival in Downtown Carlton.

If you need to transfer between sub-events (change from half marathon to relay or relay to half marathon) or change your entry from an individual entry to a team entry, please email OWCHM@oregonsports.org with your request. Team entry price discount is not given for runners that sign up as Individuals and then transfer to a Team. You will receive an email confirmation if your request is approved.

We are unable to issue refunds for cancelled registrations.

What is the 2-Person Relay? How do I register?

The 2-Person Relay team allows two runners to split the 13.1-mile distance. The first section of the course is 6.1 miles and the second is 7.0 miles. Your 2-person team must be able to complete the 13.1-mile course in 3 hr 30 min. Leg 1 starts at the main half marathon starting line and finishes at the relay exchange point at Abbey Road Farms. Leg 2 starts at the relay exchange point at Abbey Road Farms, and ends at the main half marathon finish line. Shuttle transportation will transport runner 2 from the main half marathon starting line to the relay exchange, and will also transport runner 1 from the relay exchange to the main half marathon finish line. Any combination of genders and ages may compete together as a relay team. Relay teams will be scored in All Male, All Female, or Co-ed divisions. The 2-Person Relay team is registered in a single transaction. The person registering the 2-Person Relay team will need to be prepared with their partner’s full name, address, phone, number, email address, birth date, emergency contact name and number, & shirt size.

What is a Half Marathon Team entry? How do I register as part of a team?

The Half Marathon Team registration option is for teams that would like to participate in the team scoring competition. Teams that have 6 or more members complete the half marathon individually will be eligible for a “team score.” To calculate the team score, we’ll take the top 6 half marathon times completed by your team members, and apply a standard USATF age/gender grading system to determine a final score. The top 2 highest scoring teams will receive awards. Teams representing a participating winery will also be entered into the Winery Cup Challenge for local bragging rights as fastest winery in the region! To set up a scoring half marathon team, first have a team captain register using the Create a Team option. After the team has been created, all other team members can individually register for the team by using the Join Your Team option. You must know your official Team Name in order to join your team.

A team must have a minimum of 6 runners finish the half marathon as individuals to qualify as a “scoring team”. Any combination of genders and ages may compete together as a team. Beyond your 6 scoring half marathon runners, your team may include any combination of half marathon runners, relay runners, or 5k runners and walkers there to sport your team spirit and pride! We encourage corporate groups, running clubs, and wineries to have a big team presence across all of the sub-events… We’ll also honor our largest team (including any combination of half marathon runners, relay runners, or 5k runners and walkers) and our team with the most spirit on course! We offer special perks for signing up large groups, even if your group is split across different sub events. If you are a 2-Person Relay Team or 5k participant that is affiliated with a corporate team, running club team, or winery team, register using the standard 2-Person Relay or 5k registration option, and just provide your team name in the registration question about team affiliation. While you won’t be scoring points for the team score, your registration will count towards helping your team score extra perks for more affiliated members. Potential running club teams, corporate teams, or winery teams can contact us at OWCHM@oregonsport.org for more info.

What is the Local’s Price Discount?

If you live within Yamhill County, receive $10 off the individual half marathon entry. To access the discount, enter your zip code in the Promo box during the registration check out process. The zip code entered must match the zip code used in mailing/billing address in order to receive the discount.

 
 
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